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Refillution –
The Refill System for Hotels

ADA Cosmetics Refillution makes refilling hotel dispensers more hygienic, sustainable, and cost-efficient for your housekeeping team.

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UP TO
95%

less plastic waste and more efficient liquid use

EVERY 10L BIG BAG

replaces 34 dispenser bottles

FAST, EFFICIENT

and smart process

TRULY HYGIENIC

through its high-end pump system

Your team will love it.
Because its a time saving,
easy process.

Refillution: A New Standard in Hotel Refill Services

The hospitality industry is facing unprecedented pressure from rising costs, staff shortages, and increasing sustainability requirements – all while guests expect the highest standards of hygiene. Simultaneously, new EU regulations regarding single-use plastics are making refillable solutions the new industry standard.

This is where Refillution by ADA Cosmetics comes in:

Our hotel refill system saves valuable time, reduces costs, and eliminates unnecessary plastic. While individual mini-bottles or manual refilling make housekeeping labour-intensive and expensive, Refillution transforms the process. It establishes a hygienic, EU-compliant, and standardised refill service for your soap dispensing systems.

For all kinds of
our dispenser bottles
100% hygienic
refilling process
your guests
will love it
innovative machine
innovative features
End-to-end process
for your Hotel
smell Luxury
be sustainable
easy to handle
with 10-liter big packs

Ready for the
ADA Cosmetics Refill machine?
Contact our Customer Service
to learn more and receive your offer today.

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Refillution: Key Benefits at a Glance

  • Cost-Efficient: Reduce costs by up to 30%
  • Fast: Refills 300ml dispensers in seconds
  • Efficient: One 10-litre bag replaces 34 individual dispensers
  • Sustainable: Up to 95% less plastic waste
  • Certified hygienic: Validated by the Rhine-Waal University of Applied Sciences
  • Seamless: Batch tracing for full traceability

The Sustainable Refill Solution for Hotels

Refillution translates sustainability into measurable results for your hotel operations. By utilising 10-litre refills, the system reduces plastic waste by up to 95% – the equivalent of saving up to 4.5kg of plastic per room, per year. Additionally, the ability to completely empty the containers results in 30% less product wastage. This not only optimises resource management but also delivers a 30% reduction in ongoing operational costs.

Reduced packaging and streamlined logistics further reduce your carbon footprint, while recyclable and refillable components support the principles of a circular economy in the hotel bathroom. The result is a shift away from single-use plastics towards durable, high-quality dispensing systems.

For this holistic approach, Refillution was honoured as a finalist for the German Sustainability Award.

Batch Tracing – the New Standard in the Hotel Industry

With the integration of Batch Tracing, ADA Cosmetics is taking a decisive step forward, setting a new standard for the entire hotel market. Until now, the practical implementation of cosmetic regulatory traceability requirements within day-to-day hotel operations has been barely achievable. 

Refillution solves this problem: by utilising Data Matrix code technology – well established in the pharmaceutical industry – every product leaving production is assigned an individual, globally unique code. During the refill process, Refillution scans this code automatically. This ensures that only the correct product reaches the designated dispenser – fully documented and traceable at any time.

“With this, we are setting a new standard: a genuine innovation for the hotel and refill sector. Our approach makes it possible for the first time to combine automated refilling with full compliance with cosmetics regulations. This currently makes us the only provider in the hotel market to consistently unite both.” – Dr Andreas Picker, Director Global Research & Development

How the System Integrates into Daily Hotel Operations

Refillution is engineered for the challenges of 24/7 hotel operations. Previously, housekeeping teams had to manually unscrew, open, and refill every individual dispenser. Refillution replaces this labour-intensive task with a standardised, automated process.

The robust, brushed stainless steel housing is designed for exceptional durability and is effortless to clean. Internally, a certified peristaltic pump ensures that air and liquid remain strictly separate. Integrated check valves reliably prevent backflow and dripping, ensuring a refill process with zero risk of contamination.

The system is designed for intuitive ease of use. The HMI display provides real-time fill levels, while dosing is flexibly controlled via a hand regulator or foot pedal. LED guidance ensures precision filling, allowing housekeeping staff to work with total accuracy.

For full accountability, every refill is documented via a Data Matrix code. The system automatically recognises which dispenser is being filled with which product. After all, a refill process is only truly effective if it is fully traceable.

The following video outlines step-by-step how Refillution alleviates refill processes in daily hotel operations.

Premium Materials for Refillable Dispensing Systems

ADA Cosmetics pairs refill services with high-quality dispensing solutions designed to complement the modern hotel bathroom. Our wall-mounted refillable dispensers are crafted from glass, aluminium, or ceramic.
These materials are engineered for longevity and built to remain in service and be regularly refilled for years. The dispensers maintain their premium aesthetic over time, ensuring a consistent, high-end look across every guest room.
Guests immediately notice the difference: instead of plastic, they encounter a cohesive, tactile, and sophisticated detail. When combined with Refillution, the result is a seamless and superior guest experience.

Start Saving with Refillution Today

Are you looking for a refill system that saves time, reduces costs, and eliminates plastic waste? With ADA Cosmetics Refillution, you benefit from: A fully automated refill service for your dispensing systems. Global support and a highly reliable supply chain. Over 45 years of expertise in professional hotel amenities and world-class dispensing solutions. Move away from inefficient, manual processes and embrace a hygienic, sustainable refill system for your hotel.

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    FAQ

    Is Refillution more hygienic than traditional refillable dispensers?

    Yes. Refillution operates as a fully closed, automated system. The product and dispenser never come into open contact, ensuring the refill process is scientifically validated to significantly reduce contamination risks compared to manual refilling.

    Does Refillution help us comply with European regulations?

    Yes. With its closed refill process, documented product-to-dispenser allocation, and clearly labelled refill cartridges, Refillution assists you in meeting the stringent hygiene and labelling requirements of EU Cosmetics Regulation (EC) No. 1223/2009. It also supports the mandated transition from single-use miniatures to sustainable dispensing systems.

    Can Refillution be used with our existing wall-mounted dispensers?

    Refillution is specifically designed for compatibility with ADA Cosmetics’ refillable systems, including SmartCare, SHAPE, and our mono-material pump dispensers. This ensures that the technology, hardware, and hygiene standards function together in perfect harmony.

    How much training is required for my team?

    The system is designed for intuitive ease of use. Housekeeping teams can be trained quickly, as the process is fully standardised and supported by clear visual guidance.

    What is Batch Tracing and why is it relevant for hotels?

    Batch Tracing is the complete end-to-end traceability of every product –  from the manufacturer through to the dispenser – a requirement under EU cosmetics legislation. Refillution is the first provider in the hotel market to implement this fully automatically: each refill is documented via a Data Matrix code, enabling you to verify at any time which product was filled into which dispenser.

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